Title: Executive Assistant

Description:

Executive Assistant

Function & Business Unit: Supply Chain

Location: Thailand

Reports to: Plant Director

Global Level: GL1

Purpose of the role

The Executive Assistant provides high-level administrative and support to senior executives, ensuring smooth daily operations, proactive planning, and efficient communication across the organization. This role also oversees full visitor management and travel coordination, ensuring a seamless experience for local and international guests who support the business.

A Taste of What You’ll be doing

1. Executive Support

Manage complex calendars, schedule meetings, and coordinate appointments.
Arrange domestic and international travel itineraries, accommodation, and logistics.
Prepare meeting agendas, presentations, and briefing materials.
Support in project tracking, follow-ups, and ensuring actions are completed on time.
Maintain and organize executive files, documents, and communication.

2. Communication & Coordination

Serve as the primary point of contact between the executive and internal/external stakeholders.
Draft, review, and edit emails, reports, and official communications.
Coordinate with cross-functional teams to support executive initiatives.

3. Office & Administrative Management

Support planning and execution of leadership meetings, townhalls, and events.
Manage expense reports and reimbursements via systems (e.g., Concur, SAP).
Ensure smooth operations of the executive office and maintain a professional image.

4. Visitor Management

Serve as the main coordinator for all domestic and international visitors.
Handle end-to-end visitor arrangements: agenda planning, meeting room booking, transportation, hotel reservations, meal planning, and onsite logistics.
Coordinate with security, reception, and functional teams to ensure compliance with plant protocols (PPE, registration, safety orientation).
Prepare welcome kits, visitor passes, and communication materials.
Provide onsite hosting for key leaders, ensuring a smooth and positive visitor experience.

5. Travel Management

Manage full-service travel arrangements for executives and employees

We’re Looking for Someone With

Bachelor’s degree in business administration, Management, or related field.
3-5 years of experience as an Executive Assistant, Administrative Officer, or related role.
Experience in multinational companies or manufacturing environments is a plus.
Excellent verbal and written communication skills (Thai & English).
Strong organizational and time management skills.
High attention to detail and ability to multitask.
Strong interpersonal skills and professional presence.
Ability to maintain confidentiality and manage sensitive information.
Proactive, resourceful, and solution-oriented mindset.
Flexible and adaptable with a “can-do” attitude.

What’s Next?

After you apply, your application will be reviewed by a real recruiter – not a bot. This means it could take us a little while to get back with you so watch your inbox for updates. In the meantime, visit our How We Hire page to get insights into our hiring process and how to best prepare for a Kellanova interview.

If you join our team, you’ll be rewarded for the difference you make. Our comprehensive benefits offer you the support you need through your life events, big or small. Visit our benefits page & be sure to ask your recruiter for more specific information.

About Kellanova

At Kellanova, we are driven by our vision to be the world’s best-performing snacks-led powerhouse, unleashing the full potential of our differentiated brands and our passionate people. Our portfolio of iconic, world-class brands include Pringles, Cheez-It, Pop-Tarts, MorningStar Farms, Special K, Krave, Zucaritas, Tresor, Crunchy Nut, among others.

Our focus on Equity, Diversity, and Inclusion (ED&I) enables us to build a culture of belonging where all employees have a place at the table and are inspired to share their passion, talents and ideas to work.

Mars, Incorporated has acquired Kellanova in a transaction that brings together iconic brands, storied legacies and outstanding capabilities with a view to shape the future of snacking. You can learn more here, and our hiring teams will be happy to discuss further questions if your application advances in the hiring process

About Kellanova AMEA

Home to 75% of the world's population and contributing to 50% of the global GDP, the AMEA region represents a vast and promising market for Kellanova. This region provides an extensive geographic presence and holds substantial growth potential, especially considering our diverse portfolio spanning multiple categories.

AMEA is strategically positioned for growth, positioning itself to become a prominent player in the snacking industry while maintaining a steady trajectory of cereal growth. As we expand our product offerings, reach new geographic horizons, and increase investments in emerging markets within AMEA, you have the opportunity to become an integral part of a dynamic and forward-thinking organization. We are deeply committed to investing in our people and enhancing our capabilities to deliver value to our stakeholders.

About the BU / Function

Kellanova India (Kellogg India Private Limited is a member of the Kellanova Group, a global food company) began our journey in India by setting up a manufacturing plant at Taloja (Maharashtra) in 1994. Since then, we have innovated, invested in, and built the breakfast cereal category. We grew our commitment towards ‘Make in India’ by launching our second manufacturing facility at Sri City (Andhra Pradesh) in 2015. We also established a Research and Development Centre to cater to the demand of the South Asian markets for Kellanova. It has been 3 decades since we embarked on this journey to nourish India, constantly building our brand and distribution, resulting in consistent penetration growth.

We are a company committed to nurturing better days for people and our planet, which is why we aim to nourish India’s potential with our fortified and nutritious foods and tap into our 100+ years of expertise in grains to make that a reality. Moreover, our CSR and sustainability efforts such as ‘Bright Start’ which provides fortified cereals and milk to children in need.

Our ‘Nourish Your Grrreat’ Manifesto!

We at Kellanova, believe in a world of endless possibilities.

Where no ambition is too big, and no achievement too small.

Where challenges are embraced so we grow and thrive

Where well-being is nurtured and diversity is celebrated

Where you have the power to be your true self; create a legacy and do a world of good

Where YOU can seek to be nurtured and WE promise to Nourish Your Grrreat !

Kellanova is an Equal Opportunity Employer that strives to provide an inclusive work environment, a seat for everyone at the table, and embraces the diverse talent of its people. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law. For more information regarding our efforts to advance Equity, Diversity & Inclusion, please visit our website here.